An efficient workplace is a key to ensuring the success of everyone involved in it. Here are some of the best and simplest ways to boost your workplace’s efficiency in the coming year:
1. Setting Targets
Creating goals and trying to achieve them in the workplace will enable employees to have a clear target in front of them and they would be able to focus on it.
While setting goals is not an entirely new concept, setting realistic goals is.
Most often, workplace goals are unrealistic and instead of motivating employees to do well and achieve them, they have the opposite effect of demotivating them.
If they see a target that is impossible to achieve, they might not focus on it at all.
Therefore, it is critical that you create goals that are a bit of a challenge but at the same time, are realistic.
Once this balance is met, employee productivity will increase by a lot as they would try to meet all of the targets.
2. Cut down the number of meetings
It is no secret that most meetings are an absolute waste of productive hours and instead of benefiting anyone, just hamper workplace productivity.
About 47% of employees said that meetings wasted their time the most at work. If you want to improve efficiency in your workplace, you should cut down the time spent by employees in meetings.
Most of the things that are discussed in meetings can be easily discussed via emails or text messages. So, the next time you want to schedule a meeting, or are invited to attend one, take a moment to check if you can discuss things over the phone.
If the answer is ‘yes’, there is no need to conduct a meeting. Reducing the time spent on meetings will provide more productive time for the employees and remove a major distraction for them, further improving focus.
3. Reduce Multitasking
Multitasking is considered to be an effective way of making the most of the time you have. The truth could not be farther from it.
Multitasking every time will only reduce focus and instead of reducing the time taken to complete a task, it will increase it.
Not just that, multitasking continuously provides more room for errors that will have to be corrected later, thus, reducing the efficiency of the workplace. Single-tasking should be the main focus.
If there are several tasks at hand, focus on the one which is the most urgent. In case there are any tasks that need to be done together, or those which would be easier to do at the same time, only then should multitasking come into play.
4. Improve conditions in the workplace
Good workplace condition is an important aspect of maintaining efficiency which is often overlooked by most people. That is why workplace safety Toronto professionals are there to guide you.
It is expected that employees should focus solely on the work despite the working environment.
However, poor working conditions demoralize employees and take away their focus, having an adverse effect on efficiency.
So, it is extremely important to ensure that some of the basic things at your workplace are done right.
Like, the temperature must be maintained at around 21-22 C, an ideal temperature that helps people focus.
The furniture must be in good condition so that employees don’t have to spend time trying to make it work.
If the furniture in your workplace is not in the best shape, you can look at options available at BFX Furniture and consider replacing a few in your workplace.
5. Take Breaks
No person can work continuously for several hours with the same efficiency.
If employees in the workplace take less breaks and continue working for long hours, they would actually take longer to complete it because of their tired minds.
Taking routine breaks is important to ensure that your mind is properly rested and when you return to your work, you will be able to focus better.
Instead of a single long break, employees should take several short breaks.
Generally, a five-minute break after working for about 90-minutes will have the desired effect.
There should not be many restrictions on taking breaks during working hours because often an employee could be stuck on a project and not making any headway.
If an employee continues to try and make progress without letting their mind relax for a bit, it would take them much longer to do so, reducing their, and the workplace’s efficiency.
Once people in the workplace start taking more productive breaks and time to regroup, workplace efficiency will increase by quite a lot.
Implement these things in your workplace and within a few weeks, you’d be able to see its positive impact!